One of the features that's often missed by other business VoIP providers is the ability to have an alternative routing plan in place when your business is closed.
With Soho66 out of hours routing, you can define a special routing plan that executes when your business is closed.
You specify the routing you want, and enter your normal operating hours and our system does the rest for you.
Typically, customers will play a message to their caller, letting them know that they are closed and what their opening hours are. You aren't restricted in this routing though, and many customers route to an on call support number or other destination.
Our out of hours routing wizard also has all of the public holidays as published by the DTI already programmed in.
We also include holiday zones (England & Wales, Scotland and Northern Ireland) to account for differences in public holidays.
With a VoIP number, you can forward your calls to any destination you want:
A VoIP phone
Another provider's VoIP phone (provided they provide a SIP URI)
A UK landline
A UK mobile
An overseas landline or mobile
Our forwarding system is very flexible and forwarding can be defined as for all calls, or only calls that don't get answered after x seconds.
You can create multiple forwarding rules to keep attempting to forward the call to different places in order to connect a call.
You can even forward to multiple destinations at the same time (see our multi route feature).
Forwarding rules can be updated in real time on your control panel.
Being able to transfer a call to a colleague is essential in most business environments. We support attended transfer and blind transfer.
When transferring a call on to another person, it is common to speak with them prior to connecting the customer. You might want to consult with them or let them know who you are transferring and why.
Attended transfer is typically done by calling the third party on a second line on your VoIP phone and when you've spoken with them, pressing the transfer button and selecting the line that your original caller is on.
In some situations, you might want to transfer your caller on to a colleague or third party without waiting for the colleague to answer. This is a called a blind transfer.
Usually, you can accomplish a blind transfer by pressing the transfer button on your phone and then dialling the number you want to transfer your caller to.
Both blind transfers and attended transfers can be done using either external telephone numbers or to internal extensions.
It doesn't present a very professional image when you hear the person in the company you've called shouting across the room for information.
We provide professional quality music on hold when you place your customers on hold. We have a selection of music that we use.
On most VoIP phones, when on a call, press the hold key on your VoIP phone to place a caller on hold - they will hear hold music. To return them from hold, press the line key that the call is on.
We provide inbound caller ID display as well as the facility to show or hide your caller ID on outbound calls.
You can show or hide your caller ID globally or on a call by call basis (prefix your called number with 141).
We can even display an alternative caller ID, so long as you can verify ownership of the number in question.
With inbound caller ID, we will present the caller ID of the original calling party, regardless of if the call has been forwarded.
Call waiting is a service that most of us are familiar with.
Call waiting in the VoIP world really reveals the key differences between fixed line installations and a VoIP based service.
In the fixed line world, when you have a call waiting, as you only have one line, you only hear a beep in your ear.
With call waiting on a VoIP based system, your second line light on your VoIP phone will flash, telling you exactly who is calling and which line they called in on.
Picking up a waiting call is as simple as pressing the second line button and hey presto - you can easily switch between your current call, waiting call and back again
Three way calling lets you set up and ad hoc conference with you and two others parties on your phone.
You may be speaking with one party while keeping another on hold. With three way calling, you can connect all three of you together in a mini telephone conference.
Three way calling is invaluable for quick consultations.
With our routing wizard in your control panel, you can set up hunt groups to ring an incoming call on multiple VoIP phones at the same time.
Wherever the call is picked up first, it gets connected.
VoIP can really add flexibility to this more traditional feature, allowing you to define hunt groups across multiple locations - so anyone in your organisation can answer a call; whether they are working from the office, from home or anywhere else in the world that they have an Internet connection.
All of our external numbers and internal business extensions come with our professional voicemail facility:
PIN control for mailbox protection
Record seperate announcements for away/busy/vacation etc.
Voicemail to email
Forwarding messages to other mailboxes
You can configure any email address you want with your number / extension and we'll send you an email telling you:
When they called
A .wav file with the message that was left for you
You can access voicemail by dialling 8000 if you have a phone on our system or by dialling the telephone number the voicemail box is attached to.
Having an archive of call recordings can help your business in a number of ways: they can be used in staff training, they're useful for keeping records and they can be extremely helpful to have at hand in the event of resolving a dispute.
With Call Recording you have the luxury of being able to make and receive calls safe in the knowledge that they're recorded and stored within your account with us for up to six years – and are easily accessed via your Control Panel.
This means regardless of where you are, you will be able to access your call recordings – all you need is an Internet connection so you can log in to your Soho66 account.
There is no limit on the number of recordings allowed in your archive and they will automatically be stored after a call has ended, while you control whether you want all calls to be recorded or just specific calls (E.g. incoming calls or outgoing calls). You can also search for specific recordings by the caller or recipient number, the month of the call or the extension number.
This is a great feature if you make a lot of important phone calls and want to have the peace of mind that you have recordings available should you need them, and can be extremely convenient to have at hand in the event that, for example, you need to settle a dispute or want to double check an important meeting time.
NOTE: This is an optional add-on feature.
With so many callers simply hanging up when they are prompted to leave a voicemail it can have consequences on your business, as many of those customers will simply call one of your competitors.
Using Virtual Receptionist you needn't risk this happening again as every time you can't take a call, our receptionists can take it for you – and what's more; you decide when customers are to be diverted to Virtual Receptionist using our Routing Wizard.
For example, you may want to only divert calls when you're busy or when you don't answer after a specific number of seconds - or you may wish to divert all calls.
Our professional receptionists answer using your company name and a script prepared by you; seamlessly appearing as a regular receptionist within your organisation.
You will receive the number of the caller via email along with any message they left for you, as well as a recording of the interaction your customer had with our receptionist.
It is completely confidential and removes the need to actually invest in a new employee.
NOTE: This is an optional add-on service.
If you feel you spend too much time transferring customer calls between different departments, or you simply want to appear bigger, you can use Call Director, commonly referred to as IVR, to remove this need and increase productivity.
IVR ensures customers who call your number must first specify which department they would like to speak to (E.g. "For sales, press one") before automatically being connected to someone.
You get to choose how simple or detailed your menus are as our Call Director allows unlimited levels, ensuring that your customers will be satisfied that they're getting put directly through to the relevant person and avoid feeling like they're being passed from department to department.
You choose which prompts you would like to assign to which keypad buttons, while you can also pick from our range of professional prompts or record your own.
This feature is also great to use to present a professional image to your customers; making your organisation appear larger than it actually may be.
NOTE: This is an optional add-on feature.